Product Documentation

This page is read only. You can view the source, but not change it. Ask your administrator if you think this is wrong.
====== Post Approval ======

===== Overview =====
Below are instructions for accounting staff to approve a Funding Request that has been awarded. Typically the organization's grant staff "Award" funding request records and accounting staff "Post" those awarded funding requests and then pay them. Instructions also include how to Reverse an Approval Posting in the case of an error or other need to reverse the posting. Screen shots are included on the resulting Journal Entries as each process is completed.

==== Content ====

  * [[fund360:post_approval#Post Approval|Post Approval]]
  * [[fund360:post_approval#Post Approval Journal Entries|Post Approval Journal Entries]]
  * [[fund360:post_approval#ReverseApproval Posting|Reverse Approval Posting]]
  * [[fund360:post_approval#ReverseApproval Posting Journal Entries|Reverse Approval Posting Journal Entries]]

=== Post Approval ===
 
In order to process a record or collection of records for Post Approval, the Funding Request record must meet the following:
  * **Status=Awarded** 
  * **Awarded Amount<>Blank**

Use a List View, filtered to included only **Awarded** Funding Requests where the **Approval Posted=False**
  * Use checkboxes along far left to select records for processing
  * Click **Post Approval** button
  * Verify or Enter **Approval Posting Date**
  * Click **Create and Post** button

{{ :fund360:listviewpostapproval.png?600 |}}
{{ :fund360:postapprovaldate.png?600 |}}

**Post Approval** can also be completed one funding request record at a time. 
  * From Funding Request record, Click **Post Approval** button
  * Verify or Enter **Approval Posting Date**
  * Click **Create and Post** button
{{ :fund360:recordpostapproval.png?600 |}}
{{ :fund360:postapprovaldate1record.png?600 |}}

=== Post Approval Journal Entries ===
Journal Entries for records that have gone through **Post Approval** process are as described below.
  * Debit to Grants Payable for each Disbursement and fund
  * Credit to Cash in Bank for each Disbursement and fund
  * Credit to Grants Payable for each Disbursement
  * Debit to Cash in Bank for each Disbursement

{{ :fund360:funding_requests:postapproval:postedjournalentrydetails.png?600 |}}
{{ :fund360:funding_requests:postapproval:postedjournalentrylines.png?600 |}}

=== Reverse Approval Posting ===

To reverse the approval posting, use a List View filtered to include records where **Approval Posted=True** OR use the **Approval Posted Date** to find funding request records posted on a specific date.
  * Use checkboxes along far left to click records to reverse
  * Click **Reverse Approval Posting** button
  * Verify or Enter **Reversal Posting Date**
  * Click **Reverse and Post** button

{{ :fund360:listviewreverseapprovalposting.png?600 |}}
{{ :fund360:reverseapprovalpostingdate.png?600 |}}

Reverse Approval Posting can also be completed one funding request record at a time.
  * From Funding Request record, Click **Reverse Approval Posting** button
  * Verify or Enter **Reversal Posting Date**
  * Click **Reverse and Post** button
{{ :fund360:recordreverseapprovalposting.png?600 |}}
{{ :fund360:reversalpostingdaterecord.png?600 |}}

=== Reverse Approval Posting Journal Entries ===
  * The Funding Request can now be edited. If the Awarded Amount is changed, the Disbursement must be manually edited from the Scheduler
{{ :fund360:funding_requests:postapproval:frreverseapprovaljournalentrylines.png?600 |}}