Fund Expenditure

Below are instructions for grant staff to pay Funding Request Disbursements that have been Approval Posted. Instructions also include how to Rescind/Cancel batch or single record that has been “Pay Batch”.

• Fund Expenditure

Use a List View, filtered to included only Disbursements that are approved and ready to pay (look for list views named “Approved, Ready to Pay” or “Ready to Pay”

• Use checkboxes along far left to click records for processing
• Click Pay Batch button
• Enter Payment Date
• Verify Cash Disbursement Batch Name and Transfer Date
• Starting Check Number is entered the first time checks are run then auto-populates on subsequent batches
  • Note: If all records are EFT, no Starting Check Number is listed
• Click Create and Post button